SteeringCteeMtg01

Monday, December 15, 2008 The Urwin’s place, Orillia**
 * OMO2010 Steering Committee meeting

Present: Bill Morrison, Jeff Irwin, Ursula Irwin, Danielle Blair, Greg Clarke Regrets: Peter Ryback, Trish Steele

• Peter and Trish were unable to attend physically, and unfortunately portable Internet (Greg’s wifi) didn’t work properly, so they couldn’t jump in via Adobe Connect and attend virtually.

Confirmed Location: Ontario Educational Leadership Camp Confirmed Date: May 28th – 30th, 2010 Confirmed Theme: The Venn-couver Olympics Confirmed Co-chairs: Bill Morrison, Danielle Blair, Greg Clarke**
 * OMO 2010:

• Bill (co-chair of the OMO ’97) brought with him the list of Committees that were setup for that (the 3rd provincial OMO ever)

OMO ‘97 : Co-chairs : Jack LeSage, Bill Morrison, Paul Pogue Committees 1. Facilities 2. Contest Development 3. Finance 4. Marking/Marshalling 5. Data Entry/Scoring 6. Communication/Publicity/Program 7. Social/Hospitality 8. Awards/Packages 9. Registration 10. Equipment 11. Rules 12. Photography

• Greg will receive the updated list of committees and OMO handbook from the current OMO steering committee (revisions were still being made as of the last OAME bd mtg in October). Along with the list of committees will be timelines and job descriptions, which Greg will pass onto OMO2010 Steering Committee members.

• One committee that was not on the original list, but is one that is needed, and has been for the past number of OMOs, is a Sponsorship/Fundraising committee. This was added to the list for discussion.

• The meeting centred around establishing which were the core committees, and deciding who amongst the group were interested in leading and/or working on which committees.

A summary of those discussions is as follows:

1. **Facilities** - Three co-chairs will oversee this committee, which will work closely with other committees. Greg lives closest (20 minutes) to the OELC and can make contact / visit easily if things come up, or something needs to be investigated.

2. **Contest Development** – Peter expressed interest in this committee, and will be asked to chair it. Jeff, Bill and Greg expressed interest in working on this committee as well.

3. **Finance** – bookkeeping / accounting (not fundraising) – Jeff volunteered to do this, which will simplify matters. Peter also said he would help out if needed in this area.

4. **Marking/Marshalling** – to be decided later – not needed immediately

5. **Data Entry/Scoring** – to be decided later – not needed immediately (Peter also indicated he’d help out here)

6. **Communication/Publicity/Progra**m – suggestion that perhaps Kim Tait and/or Sheila Garriock might be interested in working on this committee

7. **Social/Hospitality** – Danielle volunteered to chair this committee (huge sigh of relief around the room) – and will get others to help out. Hospitality will look into Saturday events/locations for teacher/parent volunteers who wish to go offsite (but the option will be for them to stay and help out with the OMO as well)

8. **Awards/Packages** – this could be linked to Sponsorship/Fundraising – to be determined later. Greg to find out from current OMO chairs what was given out last year. Since the theme is Olympics, medals for Gold, Silver, Bronze would be appropriate, along with t-shirts for all.

9. **Registration** – Ursula volunteered to be the point person on this, with Greg working to modify MCIS to input team info.

10. **Equipment** – Trish Steele to be asked if she would coordinate this. (Responsible for acquiring things needed for the contest – graphing calculators, GPS units, etc…)

11. **Rules** – probably doesn’t need to be a separate committee – overall OMO rules are well-established now, and individual contest rules would be determined by the contest committee.

12. **Photography** – while it is important we document our experience, this is probably not a full committee’s job – perhaps a spin-off of Communication committee

13. **Sponsorship/Fundraising** – Bill will ask his son Matthew who works for Bell if they would be interested in sponsoring this event. (Union Gas which has sponsored the OMO in the past cannot sponsor it at the OELC since we are out of their catchment area.) Greg to find out how much was received from Union Gas in years past.

• Other things discussed: o Plan – have contest itself run on Saturday – to late afternoon – optional stay for Saturday night. o Councillors – discussion re: how to get them – from OELC / from peer helpers – - place 3 chapters per cabin – 12 kids / 2 counsellors per cabin. Bill & Greg to ask Beccy again about counselors – perhaps ask her to collect names of students who might be interested during this 2009 season for our OMO in 2010 o Murder Mystery for Friday night – work as a cabin group – build in event locations and GPS into activity so kids will be familiar. Orientation to the facility – and fun ! o Danielle – great idea – suggested having an Aboriginal Drumming activity – perhaps craft building activity as well.

• Next mtg: o Not scheduled. o Greg and Bill have some legwork to do, which they will report back to the group on. o Greg will email other people who were suggested for lead roles and ask them if they would be willing to take on those positions. o When there is a critical mass of things to discuss, we will schedule our next meeting. (Peter offered to host a meeting in Muskoka – which we will take him up on ….. but perhaps not until spring)