SteeringCteeMtg04

Steering Committee meeting # 4

Date: Tuesday, November 24th, 2009 Location: Library Room at 80 Bellfarm Rd (Academic Services bldg), BARRIE

Present: Danielle Blair, Diane Vetter, Kim Tait, Kyla Kadlec, Bill Morrison, Andrew Morrison, Bruce McKay, Jeff Irwin, Ursula Irwin, Greg Clarke

1. Visit site [|www.omo2010.wikispaces.com] to acquire and post information. If you have not been invited email Greg.

2. Contest committee update 3. Finance 4. Site Visit 5. Hospitality. 6. T-Shirt Design 7. Local OMO 8. Promotions 9. Time Line  10. Next meeting January 12, 4:30-6:00
 * The contest questions are complete:
 * Types of problems: Individual, Pairs, Relay ( more physical) and Group Problem Solving which emphasizes communication, technology and group work.
 * Practice questions to be created and passed on to each Chapter.
 * Kyla to send Jeff some volunteer intermediate teachers to read over some questions.
 * Union Gas has agreed to sponsor $5000.
 * Future communications must contain their logo
 * Other sponsorship
 * Continue sending letters so that organizations/companies can donate to the bags.
 * To include in budget:
 * food for student/counselor volunteers. 2 counselors per 12 students.
 * Gift for volunteers Think Fun Game versus $25 in cash.
 * Night watch: Approx $20/ hour or a Venture company
 * - Danielle and Cheryl to stay in a cabin in the same area with medical information
 * - Greg/ ??? will also stay in the general area.
 * Medical facilitator $150/ night, He/She will be there at registration to keep track of medicines and epipens of student.
 * People: 12 committee, 48 chaperones, 32 teams and counselors
 * ?? York volunteers?
 * Snacks at $/1.60 per person if the camp provides it.
 * Discussion of Liablity of students staying another night.
 * Greg mentioned at the October Board meeting that we were considering the extra night.
 * Will student volunteers want to stay the 2nd night?
 * Increased cost. Jeff to determine the number of students needed to break even ( cover costs of extra security and medical).
 * On registration form there will be the option of a 2nd night as long as a certain minimum is attained.
 * Student volunteers : Danielle will get a package that Huronia and Elmvale have used for the HS students to fill out
 * Info sheet of what to do.
 * It was discussed and agreed upon that the Casino will not be mentioned.
 * Do we provide transportation to town? – Question of liability. Danielle will look into cost of hiring a bus. ( If a member drives, we could still be personally liable if an accident occurs)
 * List of what to do should be provided in the brochure
 * Campfire: sits about 120 around. If it rains we will use the Dining Hall.
 * Teacher candidates and Highschool students to have red shirts.
 * Orgainising committee will have golf shirts.
 * Diane Vetter to work on design, to include – OMO, OMO 2010, MACC and Union Gas logo.
 * We are in need of an OMO rep to OAME.
 * Still need confirmation if the Public board is hosting a contest or not what role the Catholic boards will play.
 * Program
 * Attractions in booklet
 * 1 month to print
 * Gloss on outside page only
 * Andrew to help with contacting media
 * Doing pretty well with the time line provided by the last organising committee.
 * Finalize Registration fees ( $100 for one night) and min number for 2nd night. ( cost?)
 * Formalize timetable of events. Greg and Danielle.